project administrator

Project Administrator I coordinates project activities to ensure the project is on schedule. Provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. Being a Project Administrator I typically requires a high school diploma or its equivalent. Typically reports to a project leader or manager. The Project Administrator I gains or has attained full proficiency in a specific area of discipline. Works under moderate supervision. To be a Project Administrator I typically requires 1-3 years of related experience.

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project administrator Job Description Template

Our company is looking for a project administrator to join our team.

Responsibilities:

  • Project reporting to operations management;
  • Coordinate weekly project reporting and check-in cycles;
  • Maintain project and service related dashboards as applicable;
  • Adhoc administration tasks in support of the Operations group as required;
  • Maintain weekly resource allocation schedule;
  • Perform various analyses of project tasks in Jira to highlight issues, risks and dependencies to management and PMs;
  • Document and report on project change management estimations and status;
  • Project planning – maintain overall programme plan and milestones in association with PMs;
  • Document and report on project effort estimation and costing;
  • Attend and take minutes of meetings;
  • Manage all projects’ calendars and appointments;
  • Manage office administration of Project Management Team;
  • Control of documents circulation and keeping proper record of correspondences and drawings;
  • Assist to coordinate and liaise with project consultants, contractors and related parties.

Requirements:

  • Training and experience with project timesheets, billing, financial tracking and reporting;
  • Experience with project administration tasks, preferably in a software development environment;
  • Project Cost- and Procurement Administration Experience;
  • Experience with MFiles document management system;
  • Knowledge and experience with MS Project as a planning tool;
  • Proven solid knowledge and experience with MS Excel;
  • Excellent working knowledge of the Jira task management system;
  • Preferably Certificate / Diploma in Project Management and/or CAPM Certification;
  • Preferably experience in systems similar to SAP, Pronto and JDE;
  • Excellent with Stakeholder Management;
  • Highly organisedÂ;
  • Preferably with exposure to similar Australian industry experience and work type. Prior exposure to a contractor environment desirable;
  • Minimum of 3 years Administration experience in a high volume environment;
  • MatricÂ;
  • Relevant tertiary qualification in Engineering or Information Sciences.