Administration Officer

Plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.

Administration Officer Job Description Template

Our company is looking for a Administration Officer to join our team.

Responsibilities:

  • Process orders / quotations;
  • Dealing with all inbound calls;
  • Administration of company databases;
  • Create and maintain office documents such as invoices and reports;
  • Perform other duties from time to time;
  • Overseeing the maintenance of office facilities, and equipment;
  • Assistance with credit card transaction processing via Receipt Bank;
  • Handle Requests and queries appropriately;
  • Scheduling meetings and booking conference rooms and other resources;
  • Organize a filing system for important and confidential company documents;
  • Travel and accommodation arrangements;
  • Forwarding all correspondence, such as letters and packages, to staff members;
  • Preparing expense reports;
  • Maintaining general office files, including job files, vendor files, and other files related to the company’s operations;
  • Freight administration, incl. courier parcels and international shipments.

Requirements:

  • At least 4 year(s) of proven work experience as an Administrative Officer, Administrator or similar role;
  • Ensure your CV includes your matric results as well as a recent photo;
  • Fresh graduates are encouraged to apply;
  • Ability to fulfill corporate mission;
  • Outstanding communication and interpersonal abilities;
  • At least 2 years experience as administrative officer;
  • English (Preferred);
  • at least 1 or more years’ office administration experience;
  • Candidate must possess at least a Bachelor’s /College Degree;
  • Experience in office administration;
  • At least a year of work experience as office administrator, admin assistant or relevant role;
  • A Bachelor’s/College Degree in Office Administration, Business Administration or a similar field;
  • Familiarity with basic Accounting principles;
  • Proficient in Microsoft Office applications;
  • Self-motivated, trustworthy, outgoing personality.