Personal Assistant to General Manager Job Description Template
Our company is looking for a Personal Assistant to General Manager to join our team.
Responsibilities:
- Complete other duties as assigned;
- Handle all administrative tasks for the Executive Office and support other departments as and when assistance is required;
- Monitor administration standards to ensure adherence with corporate guidelines;
- Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied;
- Arrange appointments and meetings for the GM and ensure that meeting calendar is up to date;
- Compile and submit management reports in a timely manner;
- Arranging and coordinating meetings, assess priorities of work and assist in organising GM’s own time/calendar;
- Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution;
- Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A;
- Arranging holidays, social events and travel arrangements for GM as and when required;
- Comply with the hotel’s Corporate Code of Conduct;
- Attend meetings as may be directed by the GM to record minutes, compile, transcribe and distribute to other departments;
- Co-ordinate special reservation requests made through the Executive Office.
Requirements:
- Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment;
- Strong communication and human-relation skills;
- Good understanding of hotel operations, practices and procedures;
- Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity.