Southland Hospital

Salary between $70,970 and $73,941 per annum pro rata

Full time 1.0 FTE – 40 Hours per week
Permanent opportunity

This role provides additional administrative support to the Surgical and Medical Ward Charge Nurse Managers (CNM) to allow them to focus on clinical leadership and improving standards of care. The role covers several wards, so you will be working alongside a number of Charge Nurse Managers here at Southland Hospital.

You will join a team of three Ward Manager Administrators, with your two colleagues based in Dunedin covering the medical and surgical directorates.

Mō te tūranga | About the role

You will have an opportunity to help improve the timeliness of the important administrative aspects of the Charge Nurse Manager’s job which are often delayed due to competing clinical leadership demands. There is potential for great job satisfaction assisting Charge Nurse Managers to complete these activities which will contribute to a safe and effective service.

The purpose of this role is to build standardised practice around the administrative component of the CNM role which you will develop and introduce alongside your Dunedin based counterparts. Regular online meetings are held to allow you to collaborate and support each other.

See position description.

Mōu ake | About you

We are seeking an enthusiastic and organised individual to join the friendly ward teams.

You must possess excellent organisation skills and work in a tidy and methodical way. You will need effective communication and computer skills to support this role, and a problem-solving mind. You will also be calm, professional, efficient and a team player. Time management is key as you will work with several Charge Nurse Managers on different work pieces. Confidentiality is an essential part of this role due to the documents and information you will work with. Having the ability to act independently or as part of a team, within set time frames is crucial.

Key duties will require:

Competency in the use of Microsoft Word, Excel, Teams, and Outlook (email).
Supporting the CNM in carrying out staff focused administration such as recruitment, appraisals, staff meetings, mandatory training and study leave.
Setting up and maintaining effective electronic and paper filing systems and procedures relevant to the service, enabling quick access to information e.g. reporting requirements, patient safety data and displays.
Compiling reports and populating data from available systems including patient safety and staff efficiency.
Identifying potential improvements to systems and processes to ensure the continuous improvement of administrative duties.
Demonstrating excellent customer service skills, by listening and interacting with stakeholders in a courteous, polite and responsive manner while adhering to relevant established protocols.

If this sounds like you then please apply today.

Utu whānui |Salary range

This role is covered by the terms and conditions of the PSA South Island Clerical Multi-Employer Collective Agreement and the salary will be in accordance with the National Health Administration Workers Pay Scale, Band 4A between $70,970 and $73,941 p.a dependant on relevant experience.

Rā mōnehu |Closing Date: 28 May 2024

Due to the fast-paced nature of what we do, our vacancy close dates may be subject to change. Don’t delay, make sure you apply as soon as possible.

Tono ināianei | Apply now

We only accept online applications. Please apply via our website: conversations will be confidential in nature.

If you currently work for Health New Zealand Te Whatu Ora - Southern , please apply for this role via our internal careers site , found here: Pulse > Applications > Corporate > SuccessFactors

For further information please contact Mikayla Hamilton, Recruitment Advisor at mikayla.hamilton@southerndhb.govt.nz

All conversations will be confidential in nature.

Pre-Employment checks

In the interests of protecting our people and our patients, all appointments will be subject to:

Occupational Health Assessment
Police Vetting / Ministry of Justice safety checks
Serious misconduct checks (previous Public Service departments and statutory Crown entities only)

Manager administrator