Contracts Administrator I assists in the preparation of contractual provisions and the administration of contract proposals. Helps senior contracts administrator to prepare bids and negotiate specifications with suppliers, partners or customers. Being a Contracts Administrator I examines and reviews materials of bids or contracts. Requires a bachelor’s degree. Additionally, Contracts Administrator I typically reports to a manager. The Contracts Administrator I works on projects/matters of limited complexity in a support role. Work is closely managed. To be a Contracts Administrator I typically requires 0-2 years of related experience.
Contracts Administrator Job Description Template
Our company is looking for a Contracts Administrator to join our team.
Responsibilities:
- Interaction meetings with Contractors and Departmental heads;
- Maintains legal and contractual liaison between Client and Contractors;
- Performs other duties as assigned by the Director General for the Operations and Maintenance Division;
- Knowledge in Asset Management and Operations and Maintenance Performance Contracts;
- Reviews Notice of Default /Termination of Work/Suspension of Work for Client’s convenience packages;
- Prepares and maintains records of activity and status of contracts to ensure compliance with contract terms and conditions;
- Reviews and approves the first and final invoices only in terms of fulfillment of all Client related requirements;
- Reviews Certificates of maintenance for operations and maintenance contracts and coordinates closeout for construction and improvement projects;
- Prepare labor support certificates letter to the Labor Office and No Objection Letter for issuing block visas to the Labor Office;
- Reviews contractors cost reimbursable procurement packages;
- Oversee the incoming new contracts and projects;
- Verify GOSI Certificate and Bank Guarantees validated and request for their renewal if expired;
- Reviews Labor Accommodation documents to be attached in the monthly invoices;
- Reviews and assists in resolving and processing claims, back charges, invoices;
- Handles issues with Legal Department, Supply Management Department, Finance Department, and other client’s departments.
Requirements:
- Must be fluent in Arabic/English and effectively communicate in both speaking and writing skills regarding contracts issues;
- Knowledge of computer and basic software applications, Oracle and MS Office, MS Excel and PowerPoint.